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Top Microsoft 365 project management tools and how they can help keep teams organized
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- Written by Sara Oliveira
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Microsoft 365 is an integrated platform that offers diverse applications and services to facilitate team collaboration, communication and productivity. Among these resources, there are some specific tools for project management, which allow you to plan, execute and monitor activities in an efficient and transparent way. In this text, we will introduce the main Microsoft 365 project management tools and how they can help keep teams organized.
Microsoft Project stands out as one of the most comprehensive and powerful tools for project management. Allows the creation and editing of detailed plans, covering elements such as tasks, durations, dependencies, resources, costs and risks. With dynamic scheduling capabilities, automatically adjusts dates and resources in response to project changes. Additionally, it makes it possible to track progress and performance through Gantt charts , custom reports and interactive dashboards with Power BI. Integration with Microsoft Teams, another Microsoft 365 project management tool, further expands its capabilities.
Microsoft Teams is a communication and collaboration platform that brings chat, video calling, file sharing, and apps together in one place. It allows you to create teams and channels for different projects or areas of the organization, facilitating the exchange of information and alignment between members. Microsoft Teams also allows you to integrate other Microsoft 365 or third-party applications, such as Microsoft Project itself, Planner , SharePoint, and OneNote. This way, you can access different project management tools without leaving Teams.
Microsoft Planner is a simple and intuitive tool for organizing team tasks. It allows you to create plans with visual boards ( buckets ), where you can add tasks with descriptions, attachments, deadlines, responsible parties and labels. Planner also allows you to view task progress through pie charts or bars that show the status (not started, in progress, or completed) or category (priority or progress) of tasks. Planner can be integrated with Teams, SharePoint or Outlook, facilitating synchronization between tools.
Microsoft SharePoint is a platform designed to store, share, and manage documents and information as a team. It offers the creation of specific websites and libraries for different projects or areas of the organization, in which it is possible to add files, lists, calendars, forms and workflows. Furthermore, SharePoint enables precise control of user access and permissions, allowing tracking of document history and versions. Its integration with Teams, Planner, OneDrive and Office Online makes it easy to edit documents online without the need for downloads.
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How Microsoft 365 can help improve internal company communication
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- Written by Sara Oliveira
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Internal communication is a crucial element for the success of any company, as it enables employees to stay informed, aligned and engaged with the organization's objectives, values and culture. However, many companies face challenges when trying to maintain effective internal communication, especially during periods of remote, hybrid or flexible work.
One solution that can help overcome these challenges is Microsoft 365, an integrated productivity, collaboration and security platform that offers several tools to facilitate and optimize internal company communication. Some of these tools are:
- Microsoft Teams: an online chat, calling and meeting application that allows employees to communicate quickly, easily and securely, both individually and in groups. Teams also allows employees to share files, calendars, notes, polls, and other resources within communication channels, as well as integrate with other Microsoft 365 and third-party applications.
- Microsoft Outlook: An email, calendar and contact management application that allows employees to send and receive professional messages, schedule meetings, reminders and tasks, and synchronize their information with other devices and applications. Outlook also offers security features such as encryption, authentication, and protection against spam, phishing , and malware.
- Microsoft SharePoint: a content management and collaboration application that allows employees to create and access sites, pages, libraries, lists and other resources to store, organize and share information relevant to the company. SharePoint also allows employees to create workflows, forms, reports and dashboards to automate and monitor processes and projects.
-Microsoft Yammer: a corporate social networking application that allows employees to connect, interact and update with colleagues, leaders and other company stakeholders. Yammer also allows employees to participate in communities, groups, and events, as well as receive feedback, recognition, and support .
These are just some of the tools that Microsoft 365 offers to help improve internal company communication. With Microsoft 365, employees can communicate in a more efficient, effective and engaging way, contributing to the company's growth and innovation.
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Microsoft 365's top data analytics tools and how they can help you make more informed decisions
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- Written by Sara Oliveira
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Microsoft 365 offers several built-in tools to help organizations make more informed, data-driven decisions.
Analyzing Microsoft 365 usage in Power BI makes it possible to gain insights into the adoption of the various services within Microsoft 365 in your organization. You can view and analyze Microsoft 365 usage data, create custom reports, and share this information within your organization.
Excel is a data analysis tool that empowers you to examine complex data and make informed decisions. Data Analytics functionality is accessible to Microsoft 365 subscribers in English, French, Spanish, German, Simplified Chinese, and Japanese. If you're a Microsoft 365 subscriber, make sure you have the latest version of Office.
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How Microsoft 365 can help improve workflow efficiency
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- Written by Sara Oliveira
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Microsoft 365 offers several built-in tools to help organizations improve workflow efficiency.
SharePoint is a collaborative platform that enables document collaboration and project task management, implementing business processes in documents and items on a SharePoint site. Workflows play a crucial role in helping organizations adopt consistent business processes, contributing to improved efficiency and productivity.
Microsoft Loop is a collaborative platform that enables collaboration on a Loop page, as well as in chats, emails, meetings or documents. Components, which can be lists, tables, notes and others, allow collaboration in the workflow. You always work with the latest information in your favorite app, like Microsoft Teams, Outlook, Word, Whiteboard , and the Loop app.
Power Automate is a workflow automation tool that helps companies optimize their processes through automation and task execution, improving efficiency and productivity. This tool also makes it easier to identify areas for process improvement, manage workflows, monitor performance, set reminders, synchronize teams and obtain practical insights.
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Top Microsoft 365 security tools and how they can help protect your business
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- Written by Sara Oliveira
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Microsoft 365 is a collection of productivity apps that features an extensive range of security tools designed to protect your business from cyber threats. Below, some of the main Microsoft 365 security tools and their contribution to business protection are highlighted:
1. Microsoft Defender for Endpoint: Microsoft Defender for Endpoint represents an advanced security solution aimed at protecting your devices against cyber threats. Using artificial intelligence and machine learning, it detects and responds to threats in real time. Additionally, Microsoft Defender for Endpoint provides insights into the security posture of your devices and helps identify vulnerabilities that require remediation.
2. Microsoft Defender for Office 365: Microsoft Defender for Office 365 represents a security solution designed to protect your organization against cyber threats in emails , applications and documents. Through the use of artificial intelligence and machine learning, it identifies and responds to threats in real time. Additionally, Microsoft Defender for Office 365 provides insights into your organization's security posture and helps identify vulnerabilities that require remediation.
3. Microsoft Cloud App Security: Microsoft Cloud App Security is a security solution dedicated to protecting your cloud applications against cyber threats. Provides visibility and control over these applications, detecting and responding to threats in real time. Additionally, Microsoft Cloud App Security provides insights into the security posture of your cloud applications and helps you identify vulnerabilities that require remediation.
4. Microsoft Intune: Microsoft Intune is a mobile device management solution that helps secure your mobile devices and applications in the face of cyber threats. Facilitates the administration of mobile devices and applications in your organization, ensuring compliance with established security policies. Additionally, Microsoft Intune provides insights into the security posture of your mobile devices and helps identify vulnerabilities that require remediation.
5. Microsoft Information Protection: Microsoft Information Protection is a security solution that helps protect your confidential data against cyber threats. It allows you to classify, label and protect your sensitive data across all your apps and devices. Microsoft Information Protection also provides insights into the security posture of your sensitive data and helps you identify vulnerabilities that need to be fixed.
In short, Microsoft 365 offers a wide range of security tools to protect your business from cyber threats. Microsoft Defender for Endpoint , Microsoft Defender for Office 365, Microsoft Cloud App Security, Microsoft Intune , and Microsoft Information Protection are some of the top Microsoft 365 security tools that can help protect your business.
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